# Add a sale without the POS

> Record a sale from the back office with its own date, customer and products, completed or not, and paid in full, in part or later.

*Section: Selling · Updated: 2026-10-19*

Not every sale happens at the till. An order taken on the phone, a delivery to a business customer, or yesterday's sale written up today all go in through **Add sale**. By the end you will have recorded one, with its date, its products and whatever was paid.

## Fill in the sale

1. **Open [Sales › Add sale](/app/sales/store).** The **Create Sale** form opens.
2. **Set the Date.** It starts on today. Change it for a sale made on another day: reports count the sale on this date.
3. **Choose the Customer and the Warehouse.** Both are required. The warehouse is where the stock comes from. **Sales Agent** is optional, for shops that pay commission.
4. **Add the products.** Type in **Scan/Search Product by Code Or Name** and pick a result, or click the barcode button to scan. Each product joins **Order items** with its price and **Stock**.
5. **Set each line.** **−** and **+** change the quantity; the price list beside the price switches between **Retail Price** and **Wholesale Price**; the pencil changes the line's price, tax or discount; the x removes it.

![The Create Sale form: Date, Customer set to Green Valley Hotel, Warehouse set to Default Warehouse, an empty Sales Agent, the product search, and Order items with 6 Chopping Board and 6 Knife.](https://armpos.online/storage/help/2175142d1b-add-a-sale-without-the-pos-1-form.webp)
*A sale to a hotel, written up three days later. The date decides where it counts in reports.*

## Status, payment and submit

1. **Add Order Tax, Discount and Shipping if they apply.** **Discount** is **Fixed** or **Percent %**. A customer with loyalty points can turn them into a discount under **Points to convert**; a **Promo code** goes in with **Apply**.
2. **Set Status.** **completed** takes the stock out now. **Pending** and **ordered** record the sale without moving stock.
3. **Set Payment Status.** **Paid** for everything now, **partial** for part of it, **Pending** for nothing yet.
4. **For Paid or partial, record the payment.** Pick the **Payment choice**, enter the **Received Amount** (what you were given) and the **Paying Amount** (what goes on the sale); **Change** shows the difference. **Account** is optional.
5. **Add a Note if you need one, and click Submit.** You land on **All Sales**, with the new sale in the list.

![The lower half of Create Sale: Order Tax, Discount with Fixed, Points to convert, Promo code, Shipping, Status completed, Payment Status partial, Payment choice bank transfer, Received Amount and Paying Amount 100, Change 0.00, Account and Note, then Submit.](https://armpos.online/storage/help/52a1eb3fae-add-a-sale-without-the-pos-2-status-payment.webp)
*Payment choice, Received Amount and Paying Amount appear once Payment Status is Paid or partial.*

What is not paid stays **Due** on the sale. Take it later with **Create Payment** in the sale's menu: see [Take payments and print receipts](/app/help/take-payments-and-print-receipts).

> **Note:** A sale made here is not a POS sale: it doesn't open the till's receipt or count in a register's cash. Its invoice is in **Sale Detail**, ready to email, print or download (see [The sales list](/app/help/the-sales-list)).

## What's next

To bring in many past sales at once, see [Import past sales](/app/help/import-sales).