# Add your team

> Make a role for your staff, then a user for each cashier and manager, each with their own sign-in.

*Section: Getting started · Updated: 2026-10-19*

Give each cashier and manager their own sign-in, so every sale carries the name of who made it. By the end of this guide you will have a role for your staff and a user for each person.

## First, a role

A role decides what its people may see and do. A new shop has one role, Owner, which can do everything. Make a role with only what your staff need.

1. **Open [User Management › Group Permissions](/app/User_Management/permissions/list) and click Create.** The **Create Permission** page opens.
2. **Name the role.** Enter a **Role**, for example Cashier. **Role Description** is optional.
3. **Tick what the role may do.** The boxes are grouped by area. For a cashier, open **Sales** and tick **Point of Sales**.
4. **Click Submit.**

[Roles and permissions](/app/help/roles-and-permissions) explains the panels and what a cashier usually needs.

> **Tip:** Leave **Dashboard** unticked to keep your figures private. People in that role see a short welcome instead of the dashboard.

## Then, a user for each person

[User Management › Users](/app/User_Management/Users) lists everyone who can sign in to your shop, with their **Status**.

![User Management › Users: Search, Filter, PDF, EXCEL and Create above the list of users, with the shop's owner as the only one so far.](https://armpos.online/storage/help/c818b70a6b-add-your-team-1-users.webp)
*Everyone with a sign-in to your shop. Create adds a person.*

1. **Open [User Management › Users](/app/User_Management/Users) and click Create.**
2. **Enter their details.** **First name**, **Last name** and **Username** take 3 to 30 characters each. **Phone** and **Email** are required too.
3. **Set a password.** **Password** needs at least 6 characters. Give it to the person yourself, and ask them to change it from their **Profile**.
4. **Choose their Role.** **User Image** is optional (an image of 200 KB or less).
5. **Choose whose records they see.** Tick **View all records of all Users** to let them see everyone's records. Leave it off and they see only their own.
6. **Choose their warehouses.** **All Warehouses** is ticked. Untick it to pick **Some Warehouses**. The POS then offers them only those.
7. **Click Submit.** You are back on the **Users** list.

![The Create user form filled for a new cashier: First name Grace, Last name Auma, Username grace.auma, Phone, Email grace.auma@example.com, an empty Password, Role Cashier, User Image, View all records of all Users, and Access warehouses with All Warehouses ticked.](https://armpos.online/storage/help/536a6b59cb-add-your-team-2-create.webp)
*Every field marked \* is required. Pick the role you made first.*

They sign in with their email and the password you set. Each email can belong to one user only.

The step counts as done once your shop has more than one user.

## If you can't add more users

Your plan sets how many users your shop can have. When you reach it, a message says so and offers an upgrade.

## What's next

[Make your first sale](/app/help/make-your-first-sale).