# Company assets

> Record the shop's own equipment, such as scales and fridges, and get reminded when each one is due for a check.

*Section: Accounting · Updated: 2026-10-19 · Needs the plan feature: assets*

By the end you will have recorded a piece of your shop's equipment, such as a scale or a fridge, and you will know how ArmPOS reminds you when it is due for a check.

> **Note:** **Assets** comes with some plans only. If it isn't under **Reports & finance** in your menu, your plan or your role doesn't include it.

Assets here are things the shop owns and uses, not stock you sell: scales, fridges, shelving, a delivery van. Each one has a **Next Validation** date, the day it should next be checked, serviced or calibrated.

## Create the categories

1. **Open [Assets › Asset Category](/app/assets/category)** and **click Create.**
2. **Type the Name,** such as **Shop equipment**, and a **Description** if you like.
3. **Click Submit.**

## Add an asset

1. **Open [Assets › Add Asset](/app/assets/store).**
2. **Fill the Tag and the Name.** Both are required. The tag is your own label, such as **AST-001**, and can be used once.
3. **Pick the Category and the Warehouse** where the asset is. Both are required.
4. **Add what you know:** the **Serial**, the **Purchase Date** and the **Purchase Cost**.
5. **Set the Status:** **In Use**, **Maintenance** or **Retired**.
6. **Set the Last Verification and the Next Validation dates.**
7. **Click Save.** You land on **Assets List**.

![Add Asset: Tag AST-001, Name Counter weighing scale, Category Shop equipment, Serial WS-2291, Purchase Date 02/03/2026, Purchase Cost 180, Status In Use, Warehouse Default Warehouse, Last Verification 20/04/2026, Next Validation 21/10/2026, a Description, and Save and Cancel.](https://armpos.online/storage/help/1e5565f7ed-company-assets-1-create.webp)
*Next Validation is the date ArmPOS reminds you about.*

If **Save** seems to do nothing, check the **Tag**: a tag already used, even by a deleted asset, is refused without a message.

![Assets List: Tag AST-001, Counter weighing scale, Shop equipment, WS-2291, in\_use, Default Warehouse, last verified 2026-04-20, next validation 2026-10-21.](https://armpos.online/storage/help/c956f27ade-company-assets-2-list.webp)
*Next Validation turns amber when it is close and red once it has passed.*

## When an asset is due

**[Assets › Due assets](/app/assets/due)** lists the assets whose **Next Validation** is within the next 5 working days, or already past. The counters show the **Total due**, how many are **Overdue** and how many are **Due soon**.

![Due assets: the counters Total due 1, Overdue 0 and Due soon 1.](https://armpos.online/storage/help/d173cfff3f-company-assets-3-due.webp)
*Due soon means within the next 5 working days.*

![The Due assets list: AST-001 Counter weighing scale, Shop equipment, WS-2291, in\_use, Default Warehouse, 2026-04-20, Next Validation 2026-10-21 marked Due soon, and Edit.](https://armpos.online/storage/help/4a833f08db-company-assets-4-due-list.webp)
*Edit the asset once it has been checked.*

Every day, the people whose role includes **Assets** get an email and a notification for each asset that is due, until it is no longer due. You can change the email's words in **Settings › Email Templates › Asset validation due**.

When the check is done, open the asset with **Edit**, set **Last Verification** to today and **Next Validation** to the next check. It leaves the list.

> **Warning:** The page's **Cron / Schedule configuration** card is for whoever runs the server: you don't need it, and you don't need **Run check now** either. The check runs by itself every day.

## What's next

Record what the shop spends to keep its equipment running in [Record an expense](/app/help/record-an-expense).