# Leave requests

> Record a request for time off, approve it, and keep track of each employee's remaining leave.

*Section: HR and payroll · Updated: 2026-10-19 · Needs the plan feature: hrm*

By the end you will know how to record a request for time off, approve it, and keep track of what each employee has left.

> **Note:** Leave comes with HR, which some plans include. Give each employee their **Annual Leave** first: see [Employees](/app/help/employees).

## Create the leave types

Open **[HRM › Leave Request › Leave Type](/app/hrm/leaves/type)**, **click Create**, type the **title**, such as **Annual leave** or **Sick leave**, and click **Submit**.

## Record a request

1. **Open [HRM › Leave Request › Leave Request](/app/hrm/leaves/list)** and **click Create.**
2. **Pick the Company, the Department and the Employee.**
3. **Pick the Leave Type.**
4. **Pick the Start date and the Finish date.** Both are needed, although the finish date shows no \*, and it can't be before the start.
5. **Pick the Status:** **Pending**, **Approved** or **Rejected**.
6. **Add the Leave Reason,** and an **Attachment** if there is one, such as a doctor's note (a picture up to 2 MB).
7. **Click Submit.**

## Approve it

A request saved as **Pending** sends a notification to the people who handle leave. To decide, open the request with **Edit**, set the **Status** to **Approved** or **Rejected**, and click **Submit**.

- An employee can't ask for more days than their **Remaining leave**: the request is refused with "Remaining leaves are insufficient".
- Approving takes the days off **Remaining leave**.

> **Warning:** - The days are counted within a month only: a request from 1 January to 15 February counts 15 days, not 46. Split a long leave at each month's end.
> - Deleting an approved request doesn't give the days back. Edit the employee's **Remaining leave** yourself.

This guide was written from ArmPOS's screens and code. Demo Store's leave tables can't be used on this copy, so no request was made for it.

## What's next

[Payroll](/app/help/payroll).