# Reports to check every day

> Four reports for each day: sales, payments by method, profit and loss, and products running low.

*Section: Team and settings · Updated: 2026-10-19*

By the end you will know four reports that tell you how the day went, and what to look for in each. They are all under **Reports** in the sidebar.

1. **Check the sales.** [Sales Report](/app/reports/sales_report): what you sold and what is still due.
2. **Check the money.** [Payments › Sales](/app/reports/payments_sale): what came in, by method.
3. **Check the profit.** [Profit and Loss](/app/reports/profit_and_loss): the day's result after costs and expenses.
4. **Check the shelves.** [Product Quantity Alerts](/app/reports/quantity_alerts): what to reorder.

## Sales Report

Open **Reports › Sales Report**. Each sale shows its **Date**, **Reference**, **Customer**, **Warehouse**, **Status**, **Total**, **Paid**, **Due** and **Payment Status**, and who added it in **Added By**. The table is wide: scroll it sideways for the last columns.

The report opens with every sale since the shop started. Click the date range at the top and choose **Today**. **Filter** narrows it by **Customer**, **Warehouse**, **Status** or **Payment Status**. Look at the **Unpaid** and **Partial** sales: that money is still to collect. **Print**, **PDF** and **EXCEL** export the list.

> **Warning:** **Today** ends at 11:59:59, so sales made after that are left out. Open the date range again and set the time under the right-hand month to **23**, **55**, **59**, the latest it offers, before you read the totals.

![Sales Report for today, scrolled to its last columns: five sales with Status, Total, Paid, Due, Payment Status and Added By, and a Total row of $ 253.17. The range above reads 2026-10-19 00:00:00 — 2026-10-19 11:59:59.](https://armpos.online/storage/help/d10c8975c1-reports-to-check-daily-1-sales.webp)
*The Total row adds up what the list shows. Check the end time of the range first.*

## Payments › Sales

Open **Reports › Payments › Sales**. It lists every payment taken on a sale, with **Paid by**, **Account** and **Amount**. It opens on the last 30 days. Click the date range and choose **Today**.

**Payments By Method** splits the money by cash, card and the other methods. Compare the cash bar with what is in the drawer.

![Sales payments for 2026-10-19: Payments Over Time, and Payments By Method with bars for Cash, bank transfer and Credit Card.](https://armpos.online/storage/help/da314603f3-reports-to-check-daily-2-payments.webp)
*The Cash bar is the cash that should be in the drawer, before any cash out.*

## Profit and Loss

Open **Reports › Profit and Loss**. It opens on today. **Quick ranges** has **Today**, **Yesterday**, **7D**, **30D**, **90D**, **Month to date** and **Year to date**, and **Warehouse** shows one branch.

- **Revenue** is sales minus sales returns.
- **Payments Received** is the money that came in. **Payments Sent** is what went out, expenses included. **Payments Net** is the difference.
- **Expenses** is what you recorded as spending.
- The **Service Jobs** tiles count repair and maintenance work, if you do any.
- The last two tiles are your net profit: sales minus the cost of the products sold, minus expenses. **Net Profit (FIFO)** costs the oldest stock first, **Net Profit (Average Cost)** uses the average cost.

![Profit and Loss for today: Revenue $ 235.19, Payments Received $ 353.17, Payments Sent $ 149.99, Expenses $ 35.00, Payments Net $ 203.18, the three Service Jobs tiles at $ 0.00, and Net Profit (FIFO) and Net Profit (Average Cost) both $ 53.71.](https://armpos.online/storage/help/82d6a0b8bb-reports-to-check-daily-3-profit.webp)
*Revenue is what you sold. Net profit is what is left after the cost of the goods and the expenses.*

## Product Quantity Alerts

Open **Reports › Product Quantity Alerts**. It lists each product whose stock in a warehouse is at or below its **Stock Alert**, with the **Quantity** left and the **Alert Quantity**. Choose a warehouse to see one branch. A product without a **Stock Alert** appears once its stock reaches 0.

![Product Quantity Alerts: Code, Product Name, Warehouse, Quantity and Alert Quantity, with kitchen items such as Boxed Blender (3 left, alert at 5) and Pan (2 left).](https://armpos.online/storage/help/a113f99e5d-reports-to-check-daily-4-alerts.webp)
*Every row is a product to reorder. The red number is the level you set.*

> **Tip:** Set **Stock Alert** on each product you reorder, so this list warns you before the shelf is empty.

## What's next

Reorder from the list with [Record a purchase from a supplier](/app/help/record-a-purchase).