# The sales list: invoices, payments and what's owed

> Find any sale in All Sales, filter it, open its invoice to email or print, and see how it was paid and what is still due.

*Section: Selling · Updated: 2026-10-19*

Every sale, from the POS or from Add sale, is in one list. By the end you will know how to find a sale, read what it shows, open its invoice and see how it was paid.

## The list

Open [Sales › All Sales](/app/sales/list). The newest sale is at the top. Each row shows:

| Column | What it tells you |
| --- | --- |
| **Date** and **Reference** | when the sale was made, and its number (SL\_0001 and on) |
| **Added by** | who made it |
| **Customer** and **Warehouse** | who bought and where from |
| **Status** | **Completed**, **Pending** or **Ordered**: only a completed sale has taken the stock |
| **Total**, **Paid**, **Due** | what the sale is worth, what was paid and what is still owed |
| **Payment Status** | **Paid**, **Partial** or **Unpaid** |
| **Shipping Status** | the delivery's state, once a shipment is set (see [Shipments and deliveries](/app/help/shipments)) |
| **Documents** | files attached to the sale |

![All Sales: Search, Filter, PDF, EXCEL and Create above the list, with sales SL\_0378 to SL\_0370, each with its date, who added it, customer, warehouse, status, total, paid, due and payment status.](https://armpos.online/storage/help/b123f99059-the-sales-list-1-list.webp)
*The newest sale is at the top. Due shows what each customer still owes.*

**Search this table** finds a sale by its reference or customer. **PDF** and **EXCEL** download the list. **Create** opens [Add sale](/app/help/add-a-sale-without-the-pos).

## Narrow the list

1. **Click Filter.** A panel opens on the right.
2. **Fill what you know.** **Date**, **Reference**, **Customer**, **Warehouse**, **Status**, **Payment Status** and **Shipping Status**. Leave the rest empty.
3. **Click Filter** at the foot of the panel. **Reset** clears it.

![The Filter panel: Date, Reference, Customer, Warehouse, Status, Payment Status and Shipping Status, with the Filter and Reset buttons.](https://armpos.online/storage/help/21c4519b1d-the-sales-list-2-filter.webp)
*To see what customers owe, filter on Payment Status Unpaid, then Partial.*

## Open a sale

Each row's menu, the button under **Action**, lists everything you can do with the sale: **Sale Detail**, **Edit Sale**, **Sell Return**, **Show Payments**, **Create Payment**, **Edit Shipping**, **Invoice POS**, **Download Pdf**, the **WhatsApp**, **Email** and **SMS** notifications, **Attach Documents** and **Delete Sale**.

**Sale Detail** opens the invoice: who bought, your shop's details, each product with its price, quantity, discount and tax, the totals, and what was paid and is due. Along the top, **Email**, **SMS**, **PDF** and **Print** send or print it, and **Back** returns to the list.

![The Sale Detail page of SL\_0376: the invoice with Bill To James Okello, From Demo Store, Knife and Microwave Oven, a total of $ 104.98, Paid Amount $ 104.98 and Amount Due $ 0.00.](https://armpos.online/storage/help/f6138e380d-the-sales-list-3-detail.webp)
*The invoice as the customer gets it. Email, SMS, PDF and Print are above it.*

## See how it was paid

Click **Show Payments** in the row's menu. Each payment shows its **Date**, its own **Reference**, the **Amount** and **Paid By**, with edit and delete under **Action**. To take more money on a sale that still has some **Due**, use **Create Payment**: see [Take payments and print receipts](/app/help/take-payments-and-print-receipts).

![Show Payments for SL\_0376: two payments on 2026-10-19, $ 44.98 by Credit Card and $ 60.00 in Cash.](https://armpos.online/storage/help/4bcabc38e2-the-sales-list-4-payments.webp)
*A sale paid two ways has one payment for each.*

> **Tip:** To take items back, use **Sell Return** rather than editing the sale, so the return is on record and the money back can be tracked. See [Returns and refunds](/app/help/returns-and-refunds).

## What's next

[Add a sale without the POS](/app/help/add-a-sale-without-the-pos).