Point of Sale & Inventory Management Software in Guinea

Madina, the port and the roads inland

Most of Guinea's imports come in through the port of Conakry, and Madina's wholesalers sell them on to shops up-country. ArmPOS keeps that stock, the retailers' debts and the notes in the drawer in one app, on the trader's own phone.

• The drawer, the card and the transfer

  Notes are still the payment Guineans prefer, and ArmPOS counts them sale by sale, beside cards tapped on your bank's terminal and bank transfers. The terminal stays independent of ArmPOS, which only keeps the method the cashier picks. One sale can take notes and a transfer together, and the payments report puts them on two lines.

• Guinean francs, with all their zeros

  Prices, invoices and the month's margin are kept in Guinean francs (GNF), even when a wholesale total runs to seven digits. The Guinean franc is not pegged to any other currency. So a paid plan's franc amount follows the dollar rate, worked out again each day on the pricing section.

• Wholesalers, hardware stores and pharmacies

  At Madina, a wholesaler sells rice and oil by the sack or carton to retailers who pay on their next trip. In Boké, a hardware store supplies mining subcontractors on account, with a PDF invoice for each delivery. In N'Zérékoré, a pharmacy books each delivery as a dated batch, and the till offers the box that expires before the rest.

• Kankan, Labé and N'Zérékoré

  Open a shop in Kankan, on the road to Mali, or in Labé, up in the Fouta Djallon, on your Conakry account. The truck leaves Conakry on a transfer a manager approves, then each shop sells with its own team and stock. You compare Kankan and Labé without their figures running together.

Point of sale features

Everything you need at the counter: a fast POS screen on any device, flexible payments, and receipts your customers can keep.

• Fast checkout

  Search or scan products, apply discounts and promo codes, and complete a sale in seconds on a computer, tablet or phone.

• Barcode scanning

  Scan with a USB scanner, a phone or tablet camera, or weighing-scale labels that carry the weight in the barcode.

• Split payments

  Take cash, card and other methods in one sale, and record exactly how each customer paid.

• Receipts and invoices

  Print receipts on 58mm or 80mm thermal paper or A4, or send them by email or SMS. Turn quotations into sales and PDF invoices.

• Held sales and returns

  Park a sale and finish it later, and take returns at the till that put items straight back into stock.

• Cash register

  Open and close the register, record cash in and out, and see what the drawer should hold at the end of each shift.

• Customers and loyalty

  Keep customer records and balances, and reward repeat buyers with loyalty points they spend at the till.

• Keeps selling offline

  If the internet drops while you sell, ArmPOS keeps recording sales on the device and syncs them when you're back online.

Inventory management features

Know what you have, where it is and what it's worth, in every shop and warehouse. Your stock updates itself as you sell, buy, return and transfer.

• Multi-branch inventory

  Track stock in every shop and warehouse, down to the rack, from one account.

• Stock transfers

  Move stock between branches with transfers that need approval, so every item is accounted for.

• Low stock alerts

  Set an alert quantity per product, and the bell, the dashboard and the quantity alerts report show what to reorder in each branch.

• Purchases and suppliers

  Raise purchase orders, receive stock into the right warehouse and track what you owe each supplier.

• Batches and expiry dates

  Track batches with expiry dates and sell the earliest-expiring stock first, for pharmacies and food businesses.

• Serial and IMEI numbers

  Record serial or IMEI numbers for phones and electronics, and trace every unit from purchase to sale.

• Variants and units

  Sell in sizes and colours, by the pack or by the piece, with unit conversions handled for you.

• Counts and adjustments

  Download a count sheet by warehouse and category, then record adjustments and damages so your records match the shelf.

Run the whole business

Beyond the till: your online shop, your accounts, your team and the tools you already use, in the same system as your sales and stock.

• Your online shop

  Your own web shop with collections and banners. Customers pay by card or cash on delivery, and orders come from the same stock.

• Accounting and profit

  Expenses, cash and bank accounts, profit and loss, and a full accounting module with journals, a trial balance and a balance sheet.

• About 60 reports

  Sales, payments, tax, customers, suppliers, staff and inventory reports, including stock value, ageing and expiry, to print or export.

• Staff and permissions

  Give each person their own login and decide what they can see and do. Keep shifts, leave and attendance records too.

• Integrations

  Sync products, stock and orders with WooCommerce and Shopify, and send your sales to QuickBooks as invoices.

• Messages and campaigns

  Send invoices and marketing campaigns by email, SMS and WhatsApp to bring customers back.

• Hardware that fits

  Works with USB barcode scanners, 58mm and 80mm receipt printers, label printers, a customer display and cash drawers through QZ Tray, or simply the phone you already have.

• Kitchen display

  Send orders from the till straight to a kitchen screen, so cafés and takeaways prepare them in order without paper tickets.

Features vary by plan. See the pricing page for details.