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Employees

Add your staff to HR with their job, working hours and yearly leave, and keep their profile up to date.

2 min read Updated 19 Oct 2026 On plans with HR Management

Names like these, in green, are pages inside your ArmPOS shop. Sign in to your shop to open them.

By the end you will have added your staff to HR, with their job, their working hours and their yearly leave.

An employee is a record in HR, not a sign-in. Someone who also works in ArmPOS needs a user as well: see Add your team. Set up the company, departments, job titles and shifts first: see Set up HR.

Add an employee

  1. Open HRM › Employees and click Create.
  2. Fill the FirstName and LastName, and pick the Gender. All three are required.
  3. Pick the Company, Department, Designation and Office Shift. All four are required, each list following the one before.
  4. Add the rest if you have it: Birth date and Joining date (click for a calendar), Email Address, Country and Phone.
  5. Click Submit.
The Create employee form: FirstName Grace, LastName Auma, Gender Female, Email grace.auma@example.com, Country Uganda, Phone +256 772 410 140, Company Demo Store, Department Shop floor, Designation Cashier, Office Shift Day shift, and Submit.
Birth date and Joining date open a calendar.
Employees: Filter, PDF, EXCEL and Create, then Joseph Kato and Grace Auma with their phone, company, department, designation and office shift.
Each employee's details open from their row.

Give them their leave

A new employee starts with no leave. Before they can ask for time off:

  1. Click Edit on their row.
  2. Set the Annual Leave in days, such as 21. Remaining leave follows it.
  3. Fill Country and Phone if they are empty: saving the edit needs them, although they show no *.
  4. Click Submit.
Editing Grace Auma: Birth date 1998-06-14, Joining date 2026-03-02, Leaving Date, Annual Leave 21, Remaining leave, and the company, department, designation and shift.
Set Annual Leave once; each approved request takes days off Remaining leave.

Leaving Date marks someone who has left.

Editing an employee clears the details only their profile page holds: family status, employment type, city, province, address, zip code, basic salary and hourly rate. Fill those on the profile page after any edit.

Their profile

The eye on an employee's row opens their profile, with tabs for their basic information, social media, experience and bank account, and their Basic salary and Hourly rate.

What's next

Attendance, then Leave requests and Payroll.

Still stuck?

Write to us and a person answers. If you already have a shop, Ask support inside it sends us the page you're on.

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