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The sales list: invoices, payments and what's owed

Find any sale in All Sales, filter it, open its invoice to email or print, and see how it was paid and what is still due.

3 min read Updated 19 Oct 2026

Names like these, in green, are pages inside your ArmPOS shop. Sign in to your shop to open them.

Every sale, from the POS or from Add sale, is in one list. By the end you will know how to find a sale, read what it shows, open its invoice and see how it was paid.

The list

Open Sales › All Sales. The newest sale is at the top. Each row shows:

Column What it tells you
Date and Reference when the sale was made, and its number (SL_0001 and on)
Added by who made it
Customer and Warehouse who bought and where from
Status Completed, Pending or Ordered: only a completed sale has taken the stock
Total, Paid, Due what the sale is worth, what was paid and what is still owed
Payment Status Paid, Partial or Unpaid
Shipping Status the delivery's state, once a shipment is set (see Shipments and deliveries)
Documents files attached to the sale
All Sales: Search, Filter, PDF, EXCEL and Create above the list, with sales SL_0378 to SL_0370, each with its date, who added it, customer, warehouse, status, total, paid, due and payment status.
The newest sale is at the top. Due shows what each customer still owes.

Search this table finds a sale by its reference or customer. PDF and EXCEL download the list. Create opens Add sale.

Narrow the list

  1. Click Filter. A panel opens on the right.
  2. Fill what you know. Date, Reference, Customer, Warehouse, Status, Payment Status and Shipping Status. Leave the rest empty.
  3. Click Filter at the foot of the panel. Reset clears it.
The Filter panel: Date, Reference, Customer, Warehouse, Status, Payment Status and Shipping Status, with the Filter and Reset buttons.
To see what customers owe, filter on Payment Status Unpaid, then Partial.

Open a sale

Each row's menu, the button under Action, lists everything you can do with the sale: Sale Detail, Edit Sale, Sell Return, Show Payments, Create Payment, Edit Shipping, Invoice POS, Download Pdf, the WhatsApp, Email and SMS notifications, Attach Documents and Delete Sale.

Sale Detail opens the invoice: who bought, your shop's details, each product with its price, quantity, discount and tax, the totals, and what was paid and is due. Along the top, Email, SMS, PDF and Print send or print it, and Back returns to the list.

The Sale Detail page of SL_0376: the invoice with Bill To James Okello, From Demo Store, Knife and Microwave Oven, a total of $ 104.98, Paid Amount $ 104.98 and Amount Due $ 0.00.
The invoice as the customer gets it. Email, SMS, PDF and Print are above it.

See how it was paid

Click Show Payments in the row's menu. Each payment shows its Date, its own Reference, the Amount and Paid By, with edit and delete under Action. To take more money on a sale that still has some Due, use Create Payment: see Take payments and print receipts.

Show Payments for SL_0376: two payments on 2026-10-19, $ 44.98 by Credit Card and $ 60.00 in Cash.
A sale paid two ways has one payment for each.

To take items back, use Sell Return rather than editing the sale, so the return is on record and the money back can be tracked. See Returns and refunds.

What's next

Add a sale without the POS.

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Write to us and a person answers. If you already have a shop, Ask support inside it sends us the page you're on.

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